Owens & Minor Accounts Payable Coordinator in Mechanicsville, Virginia
Responsible for researching and processing Owens & Minor inventory-related invoices using Imaging and Workflow Software.Matches and clears vendor's invoices to ensure that all cash discounts are deducted according to the vendor's terms in a timely manner.Communicates with internal department teammates regarding any discrepancies found.Works with Accounts Payable Leads and Supervisors on specific supplier projects.
ESSENTIAL JOB FUNCTIONS:
1.Processes invoices using state-of-the-art technology (requiring a paperless three-way match of purchase order/receipt/invoice using DIW (Document Imaging Workflow), electronic invoices (XML), scanned documents and the OMNI 1.0 mainframe).
2.Analyzes MS Excel data from Visual Basic for Applications (VBA) exports.Generates queries and selects appropriate criteria to manage work-flow.
3.Researches and resolves receiving discrepancies with vendor drop ship invoices in an effort to ensure that revenue is billed in a timely manner.Ensures that all cash discounts from the vendors are taken within terms.
4.Reconciles vendor statements regardless of medium (paper, electronic, spreadsheet).Processes unique supplier-specific invoices that are contrary to normal operating procedure (i.e., secondary source suppliers and 3M).
5.Prepares electronic short pay notices for vendors.
6.Communicates with the corporate product pricing department to clear up any issues involving invoice price discrepancies which could ultimately impact the rebate collection if the product is not properly linked to a contract.
7.Works weekly reports, such as the short payments report and the un-vouchered receipts report, to ensure that proper month-end figures are recorded for financial reporting.
SUPPLEMENTAL JOB FUNCTIONS:
1.Performs additional duties as they arise, including meeting with vendors to discuss account balances, meeting with other departments to resolve issues or any other activities requested by supervisors.
EDUCATION & EXPERIENCE REQUIRED:
1.High School Diploma, GED or equivalent, required.
2.Additional specialized training in Accounting or a related discipline, preferred.
3.Minimum, 2 (two) years of experience in accounting or a related discipline, required.
KNOWLEDGE SKILLS & ABILITIES:
1.Basic knowledge of math, English and grammar.
2.Knowledge of elementary accounting and a variety of office procedures.
3.Ability to operate office equipment (such as personal computers and a 10-key calculator by touch) and use software (such as MS Outlook, Excel, Access, Word or other Windows platform software).
4.Ability to perform financial calculations with accuracy and efficiency.
5.Ability to demonstrate excellent verbal, written and interpersonal communication skills.
6.Ability to identify and solve problems.
7.Ability to discern errors within complex and detailed work.
8.Ability to manage multiple tasks simultaneously.
9.Ability to work with minimal supervision.
10.Ability to meet stringent deadlines and perform under pressure.
EQUIPMENT, TOOLS & WORK AIDS
1.General office equipment to include fax, scanner, a PC and related software (such as OMNI and Outlook).
WORKING CONDITIONS AND ENVIRONMENTAL HAZARDS
1.Inside working conditions.
2.No environmental hazards indicated for this role.
1. Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.
2. Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
3. Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
4. Visual Acuity: Closely viewing in order to perform activities such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; inspection involving small defects, small parts and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication of parts at distances close to the eyes.