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Contracts Data Analyst in Richmond, VA at Owens & Minor, Inc.

Date Posted: 11/18/2018

Job Snapshot

Job Description

POSITION SUMMARY

 

Supports activities related to Executive Healthcare Services and Contract Administration team, including sales and compliance reporting, accrual and administrative fee payments, providing analytical support as needed and preparing bid submissions. 



ESSENTIAL JOB FUNCTIONS:

1.      Uses knowledge of data analysis tools such as MS Excel and Access to build queries to expedite data analysis that will enable contract processes to proceed efficiently and accurately.

2.      Provides support for GPO (Group Purchasing Organizations) and IDN (Integrated Delivery Network) bids including completion of questionnaires, redlining Terms and Conditions; provides analytical support for pricing reviews including securing approvals; provides support in the completion of IDN analytical reporting.

3.      Accurately enters all price agreements into our systems.  Subsequently communicates all new pricing and changes to our various trading partners in a timely manner.

4.      Coordinates the timely and accurate completion of small dollar-volume bids including completing questionnaires, redlining Terms and Conditions, providing analytical support for pricing review and securing approvals.

5.      Coordinates the implementation of awarded bids with contract coordinators.

6.      Prepares and processes sales reports and calculates administrative fee payments to various Distributors.  Prepares monthly accruals for Accounting.

7.      Prepares and processes GPO, Administrative Fee Reports and Payments and IDN Accruals and Payments.

8.      Administers the Sales Tracker Data Management/Document Library, SharePoint and the GPO Tier Request Management systems.

9.      Coordinates completion of reference documents such as the GPO Tracking Log, Detail Listing and GPO Pricing File.

10.  Prepares compliance and measurement reports.

11.  Supports management with the implementation of processes and procedures.

12.  Works within a shared-services environment, with matrix reporting lines to CEC leadership and global process leadership.

13.  Collaborates directly with client engagement, purchasing support, and finance operations teammates. Other direct interactions may include working with the Accounts Receivable, Rebates, Accounts Payable, Master Data, and Invoicing groups.



SUPPLEMENTAL JOB FUNCTIONS:

1.      Performs additional duties as directed.



Qualifications

EDUCATION & EXPERIENCE REQUIRED:

  • Bachelor's Degree (BS/BA) or equivalent in healthcare or business administration or related discipline required
  • Two or more  years of experience as an analyst or as a technical specialist in a purchasing/ contracts support role or equivalent experience working with analysis tools required
  • Two or more years of experience in a large hospital or multi-hospital system, or equivalent

KNOWLEDGE SKILLS & ABILITIES:

  • General understanding of GPO relationships, purchasing ethics, healthcare regulations, and contract management methods and procedures
  • Proficient with MS applications (Excel, Word and Outlook).  Familiarity with MS Project, SAP and/or Oracle
  • Excellent analytical, problem solving and math skills 
  • Ability to research and resolve contract issues
  • Ability to efficiently work with large amounts of numeric data and prepare ad hoc reports and presentations
  • Ability to communicate extemporaneously to management
  • Ability to independently plan, organize and complete multiple, concurrent work projects and assignments in a timely manner
  • Ability to function as a team player


ADDITIONAL REQUIREMENTS:  

  • Ability to work alternative hours or extended hours on occasion

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