Contracts Data Coordinator in Richmond, VA at Owens & Minor, Inc.

Date Posted: 10/10/2019

Job Snapshot

Job Description



Interprets, researches and correctly codes inbound supplier information within the Owens & Minor Contract Manager system.  Sorts and distributes incoming/outgoing contract mail received from various sources, distributes contract audit reports, and files as needed.


1.       Ensures tickets received within the Contract Manager tool are correctly coded for accurate and timely distribution to Contract Administrators within department timelines.

2.       Utilizes understanding of O&M Contract system and structure to research issues and determine proper routing via Contract Manager Contracts, including splitting of tickets to multiple responsible individuals.

3.       Collaborates with a variety of individuals and teams to resolve contract assignment issues.

4.       Sorts daily contract mail received, and ensures timely delivery of incoming mail.  Receives and distributes large mail packages from mailroom.

5.       Reviews, interprets, and updates unassigned daily EDI transmissions for proper routing in the Electronics Contract System within published timelines

6.       Utilizes available resources to ensure all mail is delivered to correct contract teammate in a timely manner.

7.       Prints contract audit reports utilizing basic PC tools.  Distributes contract audit reports and other reports as requested.

8.       Processes EDI for specialized vendors.  Works closely with more senior Contract Specialists on issues resolution.

9.       Supports contract team filing process as requested.  Monitors high density filing room to ensure contracts are organized and filed daily.  Moves and transitions the placement of the documents as needed.  Coordinates storage of bulk files.

10.   Supports the imaging process.

11.   Audits files for all record retention components (cover page, contract information, etc.).

12.   Formats and distributes Excel files.  Identifies primary group information and corresponds with the field.


1.      Performs additional duties as directed.



  • High School Diploma or General Education Degree (GED), required
  • Minimum of three (3) years of relevant experience
  • Medical distribution contracts experience/exposure is highly preferred


  • Knowledge of elementary accounting, or a variety of office procedures
  • Ability to operate office equipment such as personal computers to perform word processing or simple spreadsheets
  • Ability to operate a variety of office equipment, including copiers, fax machines, and personal computers
  • Familiarity with EDI 845 functions
  • Basic knowledge of Microsoft Excel and Microsoft Outlook
  • Basic knowledge of business objects, with ability to use canned queries to generate basic information


  • None

        Note: Owens & Minor is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at our Company via email, the Internet, or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of our Company. No fee will be paid in the event the candidate is hired by our Company as a result of the referral or through other means.

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