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Hospital Purchasing Agent in Lake Charles, LA at Owens & Minor, Inc.

Date Posted: 12/5/2018

Job Snapshot

Job Description

The Hospital Purchasing Agent is responsible for the procurement of various hospital supplies, equipment and services to support the operation of the hospital.

The Hospital Purchasing Agent is responsible for the procurement of various hospital supplies, equipment and services to support the operation of the hospital.  This person is responsible for supplier sourcing, timely order-to-pay processes and open order follow-up and expediting. This position participates in contract negotiations and supports the Hospital Contract Analyst in product utilization, substitute product sourcing and contract compliance.  This position also ensures integrity of data submitted for upload to the hospital Materials Management Information System (MMIS) including accurate product descriptions, units of measure, product classification (consistent with the UNSPSC).

ESSENTIAL JOB FUNCTIONS:

1. Obtains products and services from the lowest cost consistent with considerations of quality, service, urgency of need and contractual obligations.

2. Keeps abreast of market conditions, prices, new products and alternative sources of supply to minimize disruption of clinical services.

3. Reviews and processes all hospital department purchase requisitions.

4. Prepares all hospital purchase orders for supplies, equipment and services in a timely manner ensuring all information is accurately entered into the hospital MMIS to expedite the order-to-pay process.

5. Responds to hospital emergency requirements and coordinates with requesting department until situation is resolved.

6. Maximizes the use of EDI to suppliers in the order-to-pay process.

7. Keeps hospital departments informed on open order status, back orders and product substitutions.

8. Works with hospital department in creating customized department requisitions within the hospital MMIS.

9. Ensures compliance with hospital and GPO contracts.

10. Acts as a resource for hospital departments in matters pertaining to purchasing and contract management processes, product information and contract pricing information.

11. Reviews invoice discrepancies from suppliers for conformance with purchase order information as to price, quantity, discounts and freight expense.

12. Follows hospital policies and procedures, and objectives for quality, product safety, infection control, environmental management and requirements from accreditation and regulatory agencies.

SUPPLEMENTAL JOB FUNCTIONS:

Performs additional duties as directed.



STRENGTH REQUIREMENT:

Sedentary Work:  Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking and standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.


TYPE OF PHYSICAL REQUIREMENTS:

Acuity, near
Clarity of vision at 20 inches or less.

Accommodation
Adjustment of lens of eye to bring an object into sharp focus.  This item is especially important when doing near point work at varying distances from eye.

Balancing
Maintaining body equilibrium to prevent falling when walking, standing, crouching, or running on narrow, slippery, or erratically moving surfaces; or maintaining body equilibrium when performing gymnastic feats.  This factor is important if the amount and kind of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium. 

Handling
Seizing, holding, grasping, turning, or otherwise working with hands. Fingers are involved only to the extent that they are an extension of the hand. 

Fingering
Picking, pinching, or otherwise working with fingers primarily (rather than with whole hand or arm as in handling).

Talking
Expressing or exchanging ideas by means of the spoken word.  Talking is important for those activities in which workers must impart oral information to clients or to the public, and in those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

Hearing
Perceiving the nature of sounds.  Hearing is important for those activities which require ability to receive detailed information through oral communication, and to make fine discriminations in sound, such as when making fine adjustments on running engines. 


QUALIFICATIONS:

A. EDUCATION & FORMAL TRAINING:

Requires a high School diploma or equivalent; a bachelors degree is preferred. 


B. WORK EXPERIENCE:

One to three years in a hospital purchasing environment preferred.

C. KNOWLEDGE, SKILLS, & ABILITIES:

Ability to communicate effectively both verbally and written. Individual should be proficient in Microsoft applications; Excel, Word and Outlook at a basic level.  Individual should possess a working knowledge of hospital MMIS systems. Exhibit skills for planning, organizing and completing work projects.



EQUIPMENT, TOOLS AND WORK AIDS:

Hospital MMIS, personal computer, calculator, telephone equipment, copier, fax machine, and pens.

WORKING CONDITIONS AND ENVIRONMENTAL HAZARDS:

Inside working conditions.

No environmental hazards indicated for this classification.

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