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Technology Sourcing Analyst in Mechanicsville, VA at Owens & Minor, Inc.

Date Posted: 4/14/2019

Job Snapshot

Job Description

We Provide Solutions to Help Healthcare Work. Better.

Are you ready to be a part of the Solution?

Established in 1882, Owens& Minor is a Fortune 300 company with 50+ facilities across the US and 18,000 teammates in over 90 countries. We are a leading provider of healthcare solutions, ensuring that hospitals and healthcare providers are able to offer the best care to their patients through supply chain and point-of-care services.

We believe that our success starts with our teammates and we offer a variety of benefits.

  •  Medical, dental, and vision insurance, available on first working day
  • 401(k), eligibility after 30 days of employment
  • Employee stock purchase plan
  • Tuition reimbursement


POSITION SUMMARY

Works closely with the Strategic Sourcing Managers and the Director of Strategic Sourcing in analyzing category spend patterns. Supports analytical projects including spend analysis, supplier/product evaluation, valuing proposals and contract compliance monitoring.  Procures personal computing (PC) devices and related hardware, and accessories. Prepares Purchase Requisitions and issues Purchase Orders for technology products and supplies. Maintains forecast for software and SaaS renewals.

ESSENTIAL JOB FUNCTIONS: 

ESSENTIAL JOB FUNCTIONS: 

1. Assist Strategic Sourcing Managers/Directors in the analysis of current specification of goods and services and their corresponding cost implications, participating in the creation of new standards for business review.

2. Works independently to analyze current spend and suppliers used through the accounts payable (AP) and other financial systems.  This analysis is across the enterprise, including subsidiaries, and all suppliers in use.

3. Reviews paper and electronic invoices to understand and un-bundle the current pricing of goods and services into component parts, such as purchase prices, discounts, implementation charges, and add-on fees.

4. Analyzes spending patterns and all associated costs contributing to the total cost of ownership related to technology  goods and services, including maintenance, operating, payments, resource and communication costs.

5. Understands and develops volume and growth patterns and assumptions necessary for sourcing any technology category.

6. Develops templates for financial and service information critical to the creation of the Request for Proposal (RFP).

7. Reviews and analyzes supplier responses at each round, identifying areas for clarification, identifying incomplete information, and comparing specific and total pricing.

8. Works with Director, Strategic Sourcing to develop supplier recommendations.

9. Audits prices through supplier invoices, reports and electronic sites/linkages to ensure they match or are better than negotiated prices.

10. Reviews publications and conducts web searches on competitive product and pricing trends; conducts interviews with other companies and suppliers as required to maintain a perspective on the category marketplace with Director of Strategic Sourcing to identify and evaluate category/product/service and supplier trends.

11. Prepares Purchase Requisitions; issues Purchase Orders for technology products and supplies subject to required approvals. Ensures timely receipt of all goods and services.

12. Verifies eligibility for new and replacement hardware.  Generates quotes and secures required approvals.  Issues and tracks purchase orders using desktop procurement software.  Provides required documentation to Payables and Fixed Assets departments.

13. Maintains records reflecting assignment of PCs.  Retains required documentation for Audit, Tax and Finance teams.

14. Opens configuration tickets to Tech Support for new PCs.  Opens tickets to install software and records in Scalable.

15. Coordinates the disposal of old PC hardware in compliance with Company policy.

16. Maintains forecast for software and SaaS renewals; tracks and reports variance to budget.

17. Manages mobile devices procurement, deployment, activation and recovery.

18. Gathers information throughout the enterprise on current technology supplier(s) service performance, (e.g., responsiveness).Works with Director of Strategic Sourcing to analyze supplier performance against SLA's and create supplier scorecards.

19. Evaluates contract compliance trends across departments and subsidiaries and identifies vendors where usage and compliance appears to be an issue.

20. Reviews general ledger, fixed asset, inventory, and capital systems to ensure purchase patterns tie into financial reports and that assets are managed appropriately.

21. Reports and tracks savings and service against detailed contract terms for inclusion in overall procurement reports to businesses and management.

22. Supports planning, forecasting, expense and capital budgeting processes, providing accurate cost estimates based on negotiated agreements; gathers volume and spend trends for future negotiations.

23. Analyzes procurement processes for inefficiencies, gaps and ineffectiveness. Makes recommendations regarding opportunities for improvement.

24. Assists with implementing changes as directed.

SUPPLEMENTAL JOB FUNCTIONS:  

1.      Performs additional duties as directed.




Qualifications

EDUCATION & EXPERIENCE REQUIRED:  

1.      Bachelor's Degree required

2.   Minimum of five years of experience in procurement of and negotiation for technology goods and services

3.       Strong analytical and negotiation skills required

4.   Formal training and certifications in procurement and asset management preferred

5.   Knowledge of eSourcing tools preferred

KNOWLEDGE SKILLS & ABILITIES:

  1. Ability to perform self-directed research
  2. Ability to read contracts and agreements
  3. Understanding of principles of accounting including the ability to read and analyze financial statements of suppliers
  4. Financial analysis skills, including the ability to prepare financial models to analyze alternatives
  5. Superior interpersonal, communication and conflict resolution skills
  6. Highly developed analytical and critical thinking skills
  7. Broad understanding of Information Technology landscape,suppliers, and trends
  8. Fundamental understanding of financial systems data, accounting processes and e-procurement technologies
  9. Demonstrated ability to conduct Request for Proposal and Request for Information processes
  10. Demonstrated ability to conduct competitive bidding processes in an unbiased and ethical manner
  11. Ability to organize and prioritize work to meet deadlines and maintain progress on multiple concurrent projects
  12. Proficiency with MS Office products (Excel, Word, PowerPoint)


ADDITIONAL REQUIREMENTS:  

1.       None

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