Accounts Payable Associate in Mechanicsville, VA at Owens & Minor, Inc.

Date Posted: 7/17/2018

Job Snapshot

Job Description

POSITION SUMMARY

 

Performs a wide range of Accounts Payable and some Accounting tasks.  Plans, organizes and participates in Accounts Payable operational activities.  Uses software applications to analyze, identify and resolve statement and unvouchered receipt issues for a broad scope of supplier accounts.  Prepares and analyzes various monthly reports ensuring the security and integrity of the data.  Conducts research for accounts-payable-related issues and uses existing knowledge to determine payment amounts within established guidelines.  Communicates with suppliers and exercises influence to resolve outstanding issues.

ESSENTIAL JOB FUNCTIONS:

1.      Analyzes multiple data file formats from the Suppliers using multiple software applications (Excel, Access, O&M systems) to create dispute exposure analytics to mitigate exposure.

2.      Collaborates with Suppliers, Supply Chain Management and O&M Distribution Centers to monitor, document, resolve or escalate statement disputes or unvouchered receipts for assigned supplier portfolio.

3.      Leads conference calls or on-site meetings with supplier partners to resolve issues and to develop process improvement.

4.      Resolves discrepancies in a timely and fiscally responsible manner to ensure the attainment of supplier funding that is tied to Accounts Payable targets.

5.      Prepares daily, weekly, monthly, quarterly and year-end reports used for reconciliation and reporting the ledger impact of potential exposure or loss of income.  Presents the reports to management.

6.      Compiles data analysis, prepares and processes force payment activity related to statement issues.

7.      Resolves supplier inquires related to invoice payment, invoice terms and cash applications; evaluates Accounts Payables (AP) processes and recommends improvements.

8.      Conducts research for internal audit and review of AP issues.

9.      Develops, prepares and/or assembles reports, charts and graphs, as required.

10.  Provides guidance and training to new and existing junior teammates.

SUPPLEMENTAL JOB FUNCTIONS:

1.      Performs additional duties as directed.



Qualifications

EDUCATION & EXPERIENCE REQUIRED:

  • Associate's degree in Accounting or Finance or equivalent broad training equal to two years of college study, required
  • Five or more years of related accounting work experience required
  • Three or more years of Accounts Payable experience including issue resolution preferred

KNOWLEDGE SKILLS & ABILITIES:

  • Must demonstrate the ability to work cooperatively and collaboratively as part of the AP Team
  • Effective written and verbal (including interpersonal) communication skills
  • Must demonstrate the ability to prioritize activity and work independently
  • Strong analytical skills with the ability to discern errors within complex and detailed work
  • Strong accounting aptitude
  • Strong independent problem solving skills
  • Strong work ethic
  • Ability to work with MS Excel spreadsheet at an intermediate level
  • Ability to work within and meet deadlines and to perform under pressure


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