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Accounts Payable Vendor Coordinator in Richmond, VA at Owens & Minor, Inc.

Date Posted: 2/1/2019

Job Snapshot

Job Description

POSITION SUMMARY

 

Completes timely and accurate vendor set-ups and/or updates in Owens & Minor system(s).    Ensures all vendor master data complies with internal policies and procedures and external regulatory requirements.  Generates required reports for Accounts Payable Department.  Responds to inquiries regarding disposition of Accounts Payable (AP) items. 



ESSENTIAL JOB FUNCTIONS: 

1.       Coordinate Vendor Master data request processes starting with requests from the business to create or change a vendor master data record, and end with the confirmation of requests being applied in SAP/Oracle.

2.       Validate vendor master data requests to ensure each request conforms to business policies and procedures.

3.       Support business in investigating and solving vendor master data issues.

4.       Provide coordination for complex change requests, where necessary, to ensure that business processes are not disrupted.

5.       Provide support to any requester of vendor master data in the form of training new users on the process, answering queries, and resolving issues. 

6.       Monitors requests daily to ensure proper workflow of the item for timely update and payment.

7.       Administration and support of the tools, forms and workflow systems that are employed to handle vendor master data requests.

8.       Assists with the reconciliation of annual 1099 reporting.

9.       Works within a shared-services environment, with matrix reporting lines to CEC leadership and global process leadership.

10.   Responsible for regular data cleansing activities to raise and maintain the quality of each vendor master data record to target levels.

11.   Test and ensure accurate EDI set ups with vendors.  Research and resolve issues that impact EDI 810 (invoice) and 820 (payment) accuracy.

SUPPLEMENTAL JOB FUNCTIONS:  

1.      Performs additional duties as directed.



Qualifications

EDUCATION & EXPERIENCE REQUIRED:  

  • High School Diploma, GED, or equivalent education required
  • Two or more years of experience in  accounts payable, vendor master data, or a related discipline required
  • Microsoft Outlook Suite experience preferred
  • Strong oral and written communication skills

KNOWLEDGE SKILLS & ABILITIES:

  • Ability to effectively communicate verbally and in writing with vendors and teammates
  • Strong attention to detail, troubleshooting, and analytical skills
  • Ability to identify and solve work-related problems
  • Demonstrates a willingness to learn
  • Ability to meet deadlines and perform under pressure


ADDITIONAL REQUIREMENTS:  

  • Ability to work extended hours on occasion

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