Administrative Assistant in Mechanicsville, VA at Owens & Minor, Inc.

Date Posted: 8/23/2019

Job Snapshot

Job Description

We Provide Solutions to Help Healthcare Work. Better.

Are you ready to be a part of the Solution?

Established in 1882, Owens & Minor is a Fortune 300 company with 50+ facilities across the US and 18,000 teammates in over 90 countries. We are a leading provider of healthcare solutions, ensuring that hospitals and healthcare providers are able to offer the best care to their patients through supply chain and point-of-care services.

We believe that our success starts with our teammates and we offer a variety of benefits.

  •  Medical, dental, and vision insurance, available on first working day
  • 401(k), eligibility after 30 days of employment
  • Employee stock purchase plan
  • Tuition reimbursement

POSITION SUMMARY

 

Responsible for office/clerical functions and providing administrative support for Senior Management by scheduling appointments, giving information to callers, composing correspondence and otherwise relieving the executive of administrative detail.  May coordinate budget preparation and records control processes and special management studies.

ESSENTIAL JOB FUNCTIONS:

 

  1. Composes and types routine correspondence.  Reviews correspondence intended for review/signature of the executive for correct punctuation and grammar.
  2. Prepares and/or files correspondence and other records.  Creates and develops presentations and/or organizational charts.
  3. Receives, sorts, opens, screens and distributes incoming mail, faxes, mailings and other correspondence.  Maintains and secures the confidentiality of personnel records and other correspondence.  Maintains special mailing lists as needed.
  4. Collects or prepares and reviews expense reports for accuracy and forwards to the appropriate Finance team.
  5. Receives and notifies executive of incoming telephone call, if applicable.  Responds to caller inquiries and provides information or redirects caller when appropriate.
  6. Provides clerical and administrative support (such as maintaining office equipment, maintaining executive's office and stationery supplies) for a department, multiple functions or a business unit. 
  7. Coordinates staff meetings and various other appointments.  Maintains the executive's daily calendar.
  8. Coordinates meetings and other special events.  Coordinates travel/hotel arrangements for the team as well as for visiting customers.
  9. Assists the executive in daily communications with direct reports; Keeps the executive informed of the direct report's itinerary.

SUPPLEMENTAL JOB FUNCTIONS:

  1. May provide backup receptions support.
  2. Performs additional duties as directed.


Qualifications

EDUCATION & EXPERIENCE REQUIRED:

1.      High School Diploma, GED or equivalent, required.

2.      Minimum, three (3) years of work experience in an administrative role, required.

KNOWLEDGE SKILLS & ABILITIES:

1.      Basic knowledge of arithmetic, English and grammar. 

2.      Ability to demonstrate accuracy in checking, posting and counting.

3.      Adaptable to clerical routines.

4.      Ability to demonstrate excellent verbal, written and interpersonal communication skills with sensitivity and confidentiality; Portrays a professional demeanor.

5.      Ability to operate office equipment (such as personal computers, facsimile machine, copiers, etc.) and use software (such as MS Outlook, VISIO organization chart, Excel, Power Point, Word, Calendaring or other Windows platform software).

6.      Ability to meet stringent deadlines and perform under pressure.

7.   Strong planning and organizational skills with a proven ability to proactively prioritize and manage multiple tasks simultaneously. 

8.   Ability to work on a team and also independently with limited supervision in a fast-paced ever-changing environment.



        Note: Owens & Minor is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at our Company via email, the Internet, or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of our Company. No fee will be paid in the event the candidate is hired by our Company as a result of the referral or through other means.

Not Ready To Apply?

Joining our Talent Network will enhance your job search and application process. Whether you choose to apply or just leave your information, we look forward to staying connected with you.

JOIN OUR TALENT NETWORK