CEC Administrator in Richmond, VA at Owens & Minor, Inc.

Date Posted: 8/3/2018

Job Snapshot

Job Description

POSITION SUMMARY

 

Provides comprehensive administrative support to the Operating Vice President of the Domestic Client Engagement Center and additional support for other leadership in the Client Engagement Center (CEC) as required.  Acts as the first point of contact for all visitors, phone calls, daily mail, deliveries, etc. to the Client Engagement Center (CEC).



ESSENTIAL JOB FUNCTIONS: 

1.       Acts as confidential assistant to the Operating VP of the CEC and provides additional administrative support for other leadership on site, preserving the confidentiality of information related to the organization and teammates.   Assists with confidential and/or sensitive matters; provides explanation and support where needed.

2.       Manages and maintains calendar(s), requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex meetings.

3.       Provides all administrative support functions for Operating VP, including:   communications coverage, travel coordination, calendar and scheduling, processing of expense reports and invoices, and maintaining payment records for external professional fees and services.

4.       Receives visitors and incoming phone calls to the CEC in a cordial and professional manner.

5.       Develops, coordinates, organizes and implements tracking systems to monitor CEC matters, projects, assignments and deadlines. 

6.       Documents visitor details in logbooks, assigns visitor badges and directs visitors; maintains CEC employee directory.

7.       Receives daily mail, deliveries and couriers for the CEC.

8.       Coordinates office activities, as required.

9.       Orders and maintains inventory of stationery and other office supplies, pantry supplies, office equipment, etc.

10.   Schedules maintenance or repairs of all office equipment including copiers, coffee machines, refrigerators, etc.

11.   Maintains the office condition:   arranges necessary repairs; monitors fire extinguishing equipment ensuring equipment is safe and within expiration dates.

12.   Schedules rooms and meetings as required.

SUPPLEMENTAL JOB FUNCTIONS:  

1.       Performs additional duties as directed.



Qualifications

 

EDUCATION & EXPERIENCE REQUIRED:  

  • High School Diploma required; Bachelor's degree preferred
  • At least five years of experience as an Executive Assistant or Administrative Assistant for a function required
  • Knowledge of healthcare or logistics business is preferred
  • Previous work with a global shared services organization is preferred

KNOWLEDGE SKILLS & ABILITIES:

  • Ability to interface with all levels of leadership, internally and externally
  • Excellent calendar management skills including scheduling complex senior level meetings with challenging logistics
  • Excellent verbal and written communication skills
  • Experienced in handling confidential and sensitive material
  • Ability to meet negotiated deadlines, anticipate needs, demonstrate initiative and independently complete tasks
  • Must utilize expert secretarial skills to create quality documentation, acts independently with minimal supervision
  • Ability to use good judgement in setting work priorities, planning and organizing workload in the midst of interruptions
  • High degree of personal integrity, discretion and confidentiality
  • Ability to handle multiple projects with continuing changing priorities
  • PC/Systems skills & knowledge:  MS Office required


ADDITIONAL REQUIREMENTS:

  • May need to work various shifts on occasion

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