Client Engagement Specialist in Richmond, VA at Owens & Minor, Inc.

Date Posted: 9/13/2018

Job Snapshot

Job Description

POSITION SUMMARY

 

Supports the Client Engagement Center (CEC) and customer experience by providing superior customer service to clients using critical thinking skills and resources provided.  Accurately creates necessary tasks for follow up and resolution. Steps in and acts in all functions (order management, product flow, usage, and credits) on the CEC team as needed and as instructed.  Acts as primary customer point of contact in a manner that maximizes Customer satisfaction.



ESSENTIAL JOB FUNCTIONS: 

Primary Customer Point of Contact

1.       Answers incoming inquiries in a professional, courteous and efficient manner. Provides superior service to client resulting in high rate of first contact resolution.

2.       Acts as an internal champion for customer experience.

3.       Handles all incoming issues and either resolves them or assigns tasks to the appropriate team within the Client Engagement Center or other internal O&M team, using smart customer-focused decision making skills; forwards all non-essential duties to the appropriate support desks (backorders, drop ships, credits).

4.       Follows up on all outstanding tasks to ensure completion and provides updates to customer as needed. 

5.       Anticipates, and where appropriate, mitigates any issues before they can negatively impact the customer experience.

6.       Proactively communicates surfaced issues to the Customer in order to address and resolve as quickly as possible.

7.       Fully documents all work performed and communications conducted with customer using case management software to appropriately record and track outstanding activities.

8.       Understands and prioritizes incoming requests using in depth knowledge of healthcare critical and customer specific needs.

9.       Acts as liaison for all client interaction and escalation point as necessary.

10.   Triages complex issues, acting as point person to ensure timely resolution.

 

Order Entry

11.   Accurately enters any orders as needed or as directed by leaders in a timely manner.

12.   Accurately records detailed information about the order as requested.

Returns / Credits

13.   Accurately records reports of shipping discrepancies, customer requests for return and receipt of unsalable products and opens case in CRM tool; effectively communicates O & M return policy to customers and ensures that customer understands the policy.

14.   Processes credits, reships and returns and obtains Certificate-of-Destruction for items not returned.

15.   Sends Return Goods Authorizations (RGAs) and works with distribution centers (DC) on need for Call Tags.

16.   Assures all appropriate fees are accurately assessed in accordance with O&M policy.  

Cross-functional

17.   Maintains some cross-functional knowledge of other CEC-team roles.

18.   Collaborates directly with other client engagement, purchasing support, and finance operations teammates.

SUPPLEMENTAL JOB FUNCTIONS:  

1.      Performs additional duties as directed.



Qualifications

EDUCATION & EXPERIENCE REQUIRED:  

  • A high school diploma required; college degree preferred
  • 5 years Customer Service experience required; knowledge of Health Care industry a plus

KNOWLEDGE SKILLS & ABILITIES:

  • Good interpersonal skills with a customer service orientation; Customer Service certification preferred
  • Ability to thrive in a matrix organization where direction may come from direct manager and/or a process owner
  • Strong verbal and written communication skills
  • Solid planning, organizational, and recordkeeping skills
  • Ability to work independently and as part of a team to seek issue resolution and problem solve
  • Strong follow-up skills
  • PC/Systems skills & knowledge:  MS Office required; ability to quickly learn and utilize enterprise software technologies like ERP and CRM systems; Salesforce.com experience preferred
  • Ability to use critical thinking in order to determine best course of resolution for a problem; role requires cross-functional awareness and ability to classify/triage customer issues and concerns


ADDITIONAL REQUIREMENTS:

  • Ability to work various shifts as required

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