Contracts Data Coordinator in Richmond, VA at Owens & Minor, Inc.

Date Posted: 7/19/2018

Job Snapshot

Job Description

POSITION SUMMARY

 

Provides support to the contracts team by capturing metric data and reporting results.  Logs requests for data reports and fulfils simple requests using established queries.  Assists with updating the contract administration system with expiring contracts and low cost contract lines.  Assists with the collection of contract data to support audit activities. 



ESSENTIAL JOB FUNCTIONS:

1.      Receives and logs ad hoc requests.  Runs existing SQL and Business Objects queries and creates simple queries as needed.

2.      Runs existing processes to create daily, monthly and annual department metric reports. 

3.      Load reports into the department SharePoint site.

4.      Using a daily file of all contract lines with an invalid unit of measure, captures additional data to help make decisions, updates contract administration system, and requests inventory changes.

5.      Assists with the processes to cleanup vendors flagged for deletion by running established queries.

6.      Assists with customer moves and splits by running established queries.

7.      Prepares and communicates EDI counts on a daily basis.

8.      Assists senior contracts team members with contracts lines that are less than 75% of cost and helps to update the contract administration system.

9.      Assists senior contracts team members with the expiring reports (both individual and GPO) by monitoring the expiring mailbox, logging in the updates received, forwarding to the appropriate teammate, and helping to update the contract administration systeme at the end of each period.

10.  Assists with the weekly audit process by working with the contract specialists to gather supporting documentation for updates made.

11.  Works within a shared-services environment, with matrix reporting lines to CEC leadership and global process leadership.

12.  Collaborates directly with client engagement, purchasing support, and finance operations teammates. Other direct interactions may include working with the Accounts Receivable, Rebates, Accounts Payable, Master Data, and Invoicing groups.

SUPPLEMENTAL JOB FUNCTIONS:

1.      Performs additional duties as directed.



Qualifications

EDUCATION & EXPERIENCE REQUIRED:

  • High School Diploma or General Education Degree required
  • One or more years of experience in contract administration required

KNOWLEDGE SKILLS & ABILITIES:

  • Knowledge of how to use SQL Manager and OnDemand
  • Knowledge of Business Objects to run queries and pull sales based on updates made for credit/rebill
  • Ability to determine which macros should be used
  • Knowledge of how to research and make updates using OMNI Inventory, OMNI 2 and PMF Work Flow request processes
  • Knowledge of how to use MS Office applications such as Excel, Word and MS Access   
  • Ability to generate existing reports using MS Excel, Access and Business Objects
  • Strong attention to detail
  • Ability to handle multiple, concurrent tasks and work independently
  • Ability to work effectively with customers
  • Good written communication skills
  • Ability to analyze and interpret results
  • Understanding of contracts and the applications used to support contracts


ADDITIONAL REQUIREMENTS:  

  • May be asked to work alternative shift or extended hours on occasion

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