Corporate Contracts Administrator in Richmond, VA at Owens & Minor, Inc.

Date Posted: 10/11/2018

Job Snapshot

Job Description

POSITION SUMMARY

Works with assigned internal and external Owens & Minor partners to ensure the accurate interpretation and maintenance of national Group Purchasing Organization agreements and individual hospital/Integrated Delivery Network cost contracts.  Assists in the resolution of contract and rebate issues upon analyzing contract information.  Assists with maintaining the expiring contracts database. 



ESSENTIAL JOB FUNCTIONS:

1.      Responsible for ensuring that Regional, Integrated Delivery Network (IDN) or Group Purchasing Organization (GPO) agreements and/or Integrated Delivery Network (IDN) contracts are correctly loaded into OMNI/2 contracts administration database and retained according to audit/compliance policies. 

2.      Enters relevant contract data into the pricing system - ensuring that contract product cost, customer eligibility and other contract updates are incorporated and maintained in an efficient, accurate and timely manner.

3.      Monitors and processes contracts transmitted through EDI (Electronic Database Interchange) networks. 

4.      Processes conversions of customer agreements into contract form ensuring that these contracts are loaded into the contracts database accurately.

5.      Works proactively to notify appropriate teams of contracts due to expire.  Reviews expiring contract reports and requests renewals from vendor or manufacturing representatives.  Requests approval for contract amendments/extensions.

6.      Responds to inquiries from vendors, buy groups (IDN, GPO, etc.) and various corporate departments regarding contract specifications and related issues. 

7.      Assists the Rebate team in researching and resolving rebate discrepancies between rebate credits and claims.  Processes exclusions requested by Rebate, Sales or other teams.  Approves or rejects requests for deviations from contract specifications and delivery schedules.

8.      Works with the Product Pricing team to resolve issues that affect the contract database.

9.      Assists with quarterly contract audits.

10.  May serve as Subject Matter Expert for an assigned area of contract administration coverage.

11.  May work special projects assigned by Supervisor; Communicates status of projects and significant issues to management.

SUPPLEMENTAL JOB FUNCTIONS:

1.   Performs additional duties as directed.



Qualifications

EDUCATION & EXPERIENCE REQUIRED:

  • High School Diploma, General Education Degree (GED), or equivalent training required
  • Some college or equivalent broad training in general Business Administration, Distribution, Health Care or a related discipline preferred
  • One or more years of experience with using reporting databases to query and format data preferred.

KNOWLEDGE SKILLS & ABILITIES:

  • General understanding of the databases and data entry procedures; Ability to accurately enter data into a software system/database
  • Ability to work with customers to resolve contract issues
  • General organizational skills including the ability to prioritize among multiple, competing demands
  • Demonstrated analytical and problem solving skills
  • Ability to perform independently as well as collaboratively--as a team player
  • Excellent verbal and written communication skills


OTHER REQUIREMENTS:

  • May be asked to work alternate shifts or longer hours as needed

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