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Manager, Accounts Payable Administration in Richmond, VA at Owens & Minor, Inc.

Date Posted: 4/19/2019

Job Snapshot

Job Description

POSITION SUMMARY

 

Leads, manages, and optimizes the Accounts Payable processes and systems for Owens & Minor business units, ensuring the process supports global expansion needs of the company.  Leads governance and management of Accounts Payable to international and domestic vendors.  Manages a team of Accounts Payable professionals, providing coaching, oversight, and development to managers and teammates.  Ensures invoicing activity for goods and services are processed within established terms and conditions, and resolves issues with internal teams and vendors. 



ESSENTIAL JOB FUNCTIONS:

1.       Leads Accounts Payable department through timely and accurate completion of high volume transactions in support of Owens & Minor business units. 

2.       Ensures department activities are directed towards the coordination and achievement of strategic goals and objectives with a focus on continuous process improvement. 

3.       Establishes financial and headcount budgets, achieving department results within approved budgets and targets. 

4.       Identifies and leads training and teambuilding activities to maintain and improve morale, improve the efficiency of the team, and develop skills and competencies to resolve complex issues with multiple parties. 

5.       Implements appropriate teammate development plans for direct reports, and oversees development and training plans of other teammates. 

6.       Leads a team that ensures invoices are processed accurately and timely into the respective systems.   Ensures vendor cash discounts are earned through the timely matching and payment of invoices for goods and services received and within agreed upon terms. 

7.       Ensures compliance with domestic and international regulatory requirements.

8.       Develops and implements processes and tools to enable the team to effectively research and resolve receiving and pricing discrepancies ensuring payments are made and discounts are achieved.  Partners across Owens & Minor teams to ensure the financial statements accurately reflect purchases and proper inventory valuation.

9.       Utilizes audit techniques to review accounts payable activities with the goal of recapturing lost amounts owed to the company.  Works with vendors and other resources to process, negotiate and collect claims, coordinating efforts with third party firms as needed.  Manages the resolution and closure of vendor credit hold situations.  Supports timely and accurate audit responses from external parties.

10.   Develops audit procedures to ensure proper compliance throughout the systems' respective internal controls in support of Owens & Minor's compliance efforts with the Sarbanes-Oxley Act.

11.   Performs Black line reconciliations of AP GL accounts and follow up to resolve aging items.  Determines unpaid expenses to be accrued in each accounting period.

12.   Takes responsibility for the governance, proper management, and enhancements of the multiple systems supporting accounts payable activities. 

13.   Identifies and implements continuous improvement opportunities to processes and methodologies. 

14.   Supports business units with implementing new initiatives that impact Accounts Payable.  Participates in review and negotiation of supplier distribution agreements. 

15.   Manages implementation projects for EDI interfaces with vendors in partnership with IT.

16.   Works within a shared-services environment, with matrix reporting lines to Client Engagement Center leadership, and global process leadership teams.

17.   Provides key executive financial metrics/issues status reports to upper management.

18.   Works closely with all Financial Operations Teams to provide a premium shared service delivery experience to Owens & Minor customers. 

19.   Stays abreast of Accounts Payable policies and practices, and proposes changes/change testing to internal systems in support of business needs.

SUPPLEMENTAL JOB FUNCTIONS:

1.          Performs additional duties as directed.



Qualifications

EDUCATION & EXPERIENCE REQUIRED:

  • Four year undergraduate degree required
  • Seven or more years of experience managing a complex, high volume, highly automated Accounts Payable environment
  • SAP/Oracle Accounts Payable experience strongly preferred
  • Previous experiencing managing a remote workforce strongly preferred

KNOWLEDGE SKILLS & ABILITIES:

  • Excellent written, verbal, and interpersonal skills
  • In-depth knowledge of contracting processes.
  • Detailed knowledge and experience with mainframe and PC processing infrastructures.
  • Excellent organizational & problem solving ability
  • Ability to handle multiple tasks and projects and to work within and meet deadlines.
  • EDI, MS Office and ACCESS familiarity
  • Strong supervisory and employee development ability.



ADDITIONAL REQUIREMENTS:  

  • May work extended hours on occasion
  • Travel up to 25%, some International 

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