OMSolutions Inventory Support Specialist in New Haven, CT at Owens & Minor, Inc.

Date Posted: 5/20/2018

Job Snapshot

Job Description

JOB SUMMARY:

Responsible for implementing inventory management processes for maintaining inventory accuracy, accountability and control leading to reduced supply expense and increased operational efficiency for high dollar clinical and physician preferred products.  Ensure data accuracy within a technology platform by working in accordance with established procedure guidelines.  Serve as point of contact for all supply-related issues at customer site.  May be required to assist in the implementation of technology platform(s), including cataloging items, collecting product data and usage, assisting with initial inventory and staff training.



ESSENTIAL JOB FUNCTIONS:

1.            Perform routine inventory management and storage functions for high dollar clinical and physician preferred   products to support our technology agreement(s), including receiving, put-away, restocking, ordering, managing backorders and stock-outs,   substitutions,  overdue orders, perform cycle counting inventory and ensure that good housekeeping and storage techniques are followed. The first in first out (FIFO) method will be utilized to ensure stock is adequately rotated and all dated product is monitored to ensure stock is used or returned for credit prior to expiration. 

2.            Utilize the technology platform to recommend appropriate PAR levels and stocking locations, to reduce inventory value and expired product.  Make sound recommendations to improve workflow efficiency and reduce product redundancy.  Determine appropriate ordering threshold(s) to maximize efficiency of ordering/restocking processes.

3.            Organize and clearly label stocking locations.  Maintain product stocking locations by ensuring a dust-free environment, rotating stock, organizing, and labeling products.  Maintain locations in technology platform, if applicable. 

4.            Leverage the technology platform to proactively identify and process expired product consistent with established policies and procedures.  Work with customer's Purchasing Department and manufacture reps to credit and/or exchange expired inventory. 

5.            Ensure appropriate management of consigned inventory by referencing hospital consignment agreements and coordinating with manufacture reps.  Schedule reps to count consigned inventory on a routine basis.  Assist customer maximize consigned inventory to reduce financial risk associated with owned inventory.    

6.            Assist with the coordination and management of cycle counts and annual physical inventory. 

7.            Maintain electronic data files as necessary in the technology platform, including minimum and customer units of measure, consignment inventory and lot/expiration date tracking.     

8.            Support customer value analysis initiatives as required.  Submit new product requests in accordance with customer guidelines. 

9.            Assist training clinical staff on use of the technology platform.  May be required to act as "site administrator" for technology platform. 

10.        Comply with customer's policy regarding monitoring and complying with product recall notices.   

 

 

SUPPLEMENTAL JOB FUNCTIONS:

          Perform additional duties as directed.



QUALIFICATIONS:

 

          EDUCATION & FORMAL TRAINING:

                   General knowledge of a variety of basic topics, such as math, reading, basic accounting, typing, etc. Equal to a high school diploma. Certification in a clinical area is preferred (OR Tech, Radiology Tech, etc).

 

          WORK EXPERIENCE:

                   One to three years of experience is required. Experience in healthcare or logistics a plus; preferably clinical supply chain experience.

          KNOWLEDGE, SKILLS, & ABILITIES:

 

A.   General PC skills (spreadsheet, word processing and graphics presentation software).

B.   Good verbal and written communication skills.

C.   Proven ability to learn new technical tools.

D.   Knowledge of principles for receiving, storage, put away, picking, staging, and shipping materials.

E.    Knowledge of the methods and procedures for inventory tracking and control.

F.    Ability to update and maintain inventory records on data control system.

G.   Knowledge of high dollar clinical and physician preferred medical and surgical supplies.



EQUIPMENT, TOOLS AND WORK AIDS:

          General equipment to include PC.        

 

WORKING CONDITIONS AND ENVIRONMENTAL HAZARDS:

  1. Inside working conditions.
  2. No environmental hazards indicated for this classification.

 

STRENGTH REQUIREMENT:

Light Work:  Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Physical demand requirements are in excess of those for Sedentary Work. Light Work usually requires walking or standing to a significant degree. However, if the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

 

 

TYPE OF PHYSICAL REQUIREMENTS:

Acuity, near

Clarity of vision at 20 inches or less.

 

Field of vision

 

Observing an area that can be seen up and in a given point. This factor is important when job performance requires seeing a large area while keeping the eyes fixed.

 

Accommodation

Adjustment of lens of eye to bring an object into sharp focus. This item is especially important when doing near-point work at varying distances from eye.

Handling

 

Seizing, holding, grasping, turning or otherwise working with hands. Fingers are involved only to the extent that they are an extension of the hand.

Fingering

Picking, pinching, or otherwise working with fingers primarily (rather than with whole hand or arm as in handling).

Talking

Expressing or exchanging ideas by means of the spoken word.  Talking is important for those activities in which workers must impart oral information to clients or to the public, and in those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

 

Hearing

Perceiving the nature of sounds.  Hearing is important for those activities which require ability to receive detailed information through oral communication, and to make fine discriminations in sound, such as when making fine adjustments on running engines. 

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