Payroll Time Administrator in Mechanicsville, VA at Owens & Minor, Inc.

Date Posted: 5/21/2018

Job Snapshot

Job Description


Completes payroll inputs required for the accurate processing of bi-weekly payroll.  Serves as a liaison between management and home office payroll to ensure all timekeeping is completed timely and accurately.  Performs all related timekeeping duties, audits, testing, adjustments, reporting, and general inquiries.  Provides high levels of customer service throughout the enterprise while working closely with fellow HR team members to ensure the highest quality of payroll service.


1.      Processes payroll accurately and timely;  ensures compliance with 'best business practices' in accordance with Federal, State, and Local regulations; adheres to company policies and procedures.

2.      Tests systems upgrades and modifications; works with System Administrator to recommend, test and implement improvements to maximize payroll/timekeeping effectiveness and efficiency.

3.      Provides training to managers on the use of the Time and Attendance  system.

4.      Provides guidance to the users regarding policies and procedures; assists with the development of tools to help Management with timekeeping and payroll responsibilities.

5.      Acts as first point of contact for Managers and local HR teams regarding timekeeping matters.

6.      Works with internal and external auditors to provide information supporting audit requirements and to resolve any audit findings identified. Provides information to Legal as required.

7.      Processes scheduled reports to support business operations.  Creates and runs ad-hoc reports as requested; provides data to complete all legally required Federal and State requests for payroll data.

8.      Provides customer service to all teammates.

9.      Runs and reviews Kronos audit reports to identify exceptions each payroll; researches and corrects as needed.

10.  Assists with the integration and/or closure of companies due to acquisitions/divestitures in respect to all Payroll matters.


1.      Performs additional duties as directed.



  • High school diploma required; Bachelor's degree preferred
  • CPP Certification preferred
  • Three or more years of payroll, HR or time administration experience with a large corporation (2000+ employees) with multiple sites and locations
  •  Or any combination of education and experience to meet the above requirements


  • Highly detail-oriented, ability to work in a  fast paced deadline-oriented environment
  • Knowledge of Federal and State payroll/timekeeping laws and regulations
  • Strong verbal and written communication skills
  •  Strong computer software skills (experience with Microsoft Word and Excel)
  •   Working knowledge of Kronos (or other comparable timekeeping system) preferred
  • Excellent  math and problem solving/analytical skills
  • Excellent customer service skills
  • Ability to work as part of a team as well as participate on team projects


  • None

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