Senior Payroll Practitioner in Mechanicsville, VA at Owens & Minor, Inc.

Date Posted: 6/5/2018

Job Snapshot

Job Description

POSITION SUMMARY

Coordinates and reviews all payroll tax reports, information, and deposits in conjunction with Ceridian Tax Service (CTS) to ensure compliance with all local, state and federal tax regulations.  In addition to the payroll tax components, remains in bi-weekly rotation producing payroll for the company by leveraging payroll and time keeping systems, service providers, cross-functional partners, and technical consultants to produce timely and accurate pay checks for all teammates.  Serves as a subject matter expert (SME) for all data management and payroll business events and leads special projects such as year-end process, annual incentive, merger/acquisition/divestiture activity, periodic system patches/upgrades, and other cross-functional projects as assigned. 



ESSENTIAL JOB FUNCTIONS:

1.      Processes payroll accurately and timely; ensures compliance with 'best business practices' and with Federal, State and Local regulations, company policies and procedures.

2.      Tests and approves payroll system patches, upgrades and modifications; works with HRIS staff to recommend, test and implement workflow improvements to maximize payroll effectiveness and efficiency.

3.      Provides guidance to the field regarding policies and procedures, as well as assists with the development of tools to help distribution center HR/Payroll resources with their jobs.

4.      Approves/Denies workflow transactions (MSS/TSS) impacting payroll; works with management and teammates to ensure transactions are correctly recorded.  First point of contact for distribution center HR/payroll resources regarding payroll matters.

5.      Processes complex legal documents related to various types of wage attachments (Federal levies, bankruptcies, student loans, child support, etc.) to ensure correct amounts are calculated. Maintains accounts payable interface for payment processing; coordinates the timely collection and response to legal subpoenas.

6.      Works with internal and external auditors to provide information supporting audit requirements and to resolve any audit findings identified. Reviews narratives annually and makes necessary updates.

7.      Establishes correct tax entity relationships; calculates/verifies employee taxes are accurate and set up correctly according to legislative requirements; creates and submits tax files to relevant vendors/authorities; balances the pay period, quarter and annual tax files/deposits.

8.      Creates and runs ad-hoc reports as requested by Home Office departments and distribution centers; provides data to complete all legally required Federal and State requests for payroll data.

9.      Manages relationships with third party vendors providing items such as: employment verifications, unemployment claims, direct deposits, positive pay requirements, etc.

10.  Calculates severance and processes lump sum severance payments in accordance with signed agreements; calculates and enters benefit end dates; works with Benefits Team to ensure correct benefit deductions are withheld from teammates.

11.  Prepares manual checks outside payroll cycle as approved by Payroll Manager; initiates void and stop payments; notifies Treasury, and input into Payroll System as required.  Researches outstanding payroll checks to assist with escheatable fund process.

12.  Runs and reviews payroll audit reports to identify exceptions each payroll; researches and corrects as needed. Ensures all key controls are executed accurately and approved timely.

13.  Leads work streams related to integration and/or closure of companies due to acquisitions/divestitures in respect to all payroll matters.

SUPPLEMENTAL JOB FUNCTIONS:

1.      Performs additional duties as directed.



Qualifications

EDUCATION & EXPERIENCE REQUIRED:

  • Bachelor's degree preferred; CPP Certification required
  • Five or more years of payroll and payroll systems experience with large corporation (2000+ employees) with multiple sites and locations
  • International payroll experience preferred
  • Or any combination of relevant education and experience to meet the above requirements

KNOWLEDGE SKILLS & ABILITIES:

  • Highly detail-oriented, ability to work in a  fast paced deadline-oriented environment
  • Strong knowledge of Federal and State payroll tax laws and regulations
  • Strong verbal and written communication skills
  • Strong computer software skills (experience with Microsoft Word and Excel)
  • Working knowledge of  Oracle (or other ERP System) and Kronos preferred
  • Excellent math and problem solving/analytical skills
  • Excellent customer service skills
  • Ability to work as part of a team as well as participate on team projects


ADDITIONAL REQUIREMENTS:

  • May be required to work extended hours on occasion

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