Supplier Administration Analyst, CEC in Richmond, VA at Owens & Minor, Inc.

Date Posted: 4/9/2018

Job Snapshot

Job Description

POSITION SUMMARY

 

Performs analyst functions that support the research and closure of supplier administration issues, including accounts payable, rebates or pricing.  Collaborates with other analyst to identify and document opportunities for process improvement to mitigate or reduce financial risk.  Serves as the primary contact for internal departments to resolve accounting discrepancies regarding invoice processing, rebate reconciliation, or pricing.  Ensures compliance to internal/external duties.



ESSENTIAL JOB FUNCTIONS:

 

1.      Researches and compiles supplier administration data for auditing internal processes and earmarking process improvements.  Determines and implements internal audit procedures and methods.  Recommends process improvements to manager.

2.      Analyzes related data on a daily basis, researches issues and recommends solutions and/or alternatives to management, which affect the profitability of the Owens and Minor.

3.      Independently analyzes complex issues, such as Accounts Receivables, Contracts, Rebates, Product Pricing with Division, and Corporate teammates. Develops action plan to bring closure to open issues.

4.      Reviews and analyzes data on supplier administration activity using, but not limited to, MS Excel, and Access programs.  Uses working knowledge of analysis tools to develop macros and build business object queries to expedite data analysis in identifying inefficiencies and process improvements.   Uses downloaded information from O&M systems.  Provides weekly reports to management.

5.      Serves as primary contact and consults with internal contacts regarding financial inventory, product pricing, and rebates.  Partners with distribution center teammates and internal customers by providing recommended solutions to manager for complex issues.

6.      Identifies and implements ways to streamline processes, ensure cost savings measures are considered, and provide recommendations to management.  Ensures the quality, integrity and commitment to our customers are not compromised. 

7.      Monitors key supplier Administration metrics in A/P, Product Pricing, Rebates & Contracts.  Communicates potential risk and exposure areas to management.  Follows progress on tasks and projects to reduce these risk/exposure areas.

8.      Serves as project lead on designated special projects, may act as project lead in the absence of the Manager.  Requires utilization of project management skills for both the short term and long term basis.

9.      Provides both training and technical support to management and teammates utilizing established PC software and mainframe system. 

10.  Utilizes standard software products to create atomization for portions of the process.

11.  Work closely with other area analysts to ensure overall success in the area of supplier administration.

12.  Works within a shared-services environment, with matrix reporting lines to CEC leadership and global process leadership.

13.  Collaborates directly with client engagement, purchasing support, and finance operations teammates. Other direct interactions may include working with the Accounts Receivable, Pricing, Rebates, Accounts Payable, Master Data, and Invoicing groups.

14.  Assists Manager with planning and coordinating upcoming departmental events.

15.  May also serve as the primary backup for the Product Pricing, Accounts Receivable, or Rebate analysis.

SUPPLEMENTAL JOB FUNCTIONS:

 

1.      Performs additional duties as directed.



Qualifications

EDUCATION & EXPERIENCE REQUIRED:

  • Bachelor's degree or equivalent, in Accounting or other related disciplinary area required
  • Three or more years of experience as an analyst

KNOWLEDGE SKILLS & ABILITIES:

  • Excellent verbal and written communication skills
  • Excellent organization and problem solving ability
  • Strong PC skills to include Excel, Word, PowerPoint and preferably Access experience
  • Knowledge of inventory management processes and associated accounting procedures
  • Ability to conduct independent analysis
  • Ability to review, revise, implement and communicate changes to existing policies, procedures, and systems
  • Presentation skills
  • Negotiation skills
  • Excellent verbal and written communication skills
  • Excellent organization and problem solving ability
  • Ability to handle multiple, concurrent tasks and work independently
  • Ability to research and resolve accounting issues


ADDITIONAL REQUIREMENTS:

  • May work extended hours on occasion

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